It’s the thing the world is talking about COVID-19 AKA Coronavirus. And if you have been planning a wedding you likely have some additional headaches on top of that. But if there is one thing I can assure you, it's that...
Coronavirus can’t stop love!
The outbreak of this virus doesn’t change the fact you have found love and you want to get married. Reschedule don’t cancel! #rescheduledontcancel
I wanted to assure you that the wedding industry has every intention of fulfilling their role at your wedding! My business, myself and and many others are prepared. We are staying updated on the latest information from the CDC, the WHO and local and state authorities. As well adjusting our business practices to act responsibly. My business is offering consultations via video chat or phone instead of in person, and practicing social/physical distancing.
However, if a time comes that you need to reschedule your wedding day due to governmental or personal health restrictions and concerns, I hope these 5 simple steps will help you get the ball rolling.
5 Steps to Start Rescheduling Your Wedding
1. Decide to Reschedule
It might seem silly to put that on the list but I want to respect that fact that having to reschedule your wedding is a hard decision to make, even if you really don't have much choice in the matter.
2. Make a List of Your Booked Vendors
If you don't already have one make a list of your booked vendors, anyone you have given money to or signed a contract with. Include their business name, what they are doing and their contact information (do step 3 at the same time).
3. Gather Your Vendor Contracts
Hopefully you have a contract with any vendor you have booked or given money to. Scan the contract and look for one or more of the following; rescheduling policy, cancellation policy or force majeure. One of these should give you some basic information about what might be refundable or credited to the new date. Make notes on your vendor list about what you find and what questions you might have.
4. Contact Your Venue
You may already be in touch with your venue if they contacted you to initiate rescheduling. If not, it's time to let them know you will be moving your wedding date. Feel free to call or email, just know you might have to follow up with email if your contract requires written notice.
Hopefully when you reviewed your contracts you'll already be prepared with what your venues regular polices are or your questions around what was listed. Many vendors are adjusting polices or waiving fees to help their couples during this difficult time, so don't be afraid to ask. For example, I will be waiving my 2 month rescheduling cost for any current couples affected by COVID-19 and any who book now as well.
Also get a list of available dates for your wedding to be rescheduled to. Your venue should walk you through any steps needed to get your new day reserved.
5. Contact Your Other Booked Vendors
Make a list of your top vendors. This should include your absolutely favorite people and/or those with which you have given money (deposit/retainer/paid in full) and have non-refundable polices. These will be the people it is most important, other then your venue, to have the new date available.
Contact these vendors first, let them know you will be moving the wedding date, confirm their polices for rescheduling, and find out what dates they have available.
Don't be afraid to set up a phone or video conference call with these key people to easily set up a new date and save yourself some back and forth on emails. If this can't happen quickly, a group email will get the job done as well.
TIP: Even if your wedding is still a way off, it’s always a good idea to be aware of your vendor contracts including the rescheduling and cancellation polices.
Any questions?
Or any concerns about your wedding I can help address?
Please don’t hesitate to reach out! I’d love to know how you’re feeling about the situation. We are in this together!
Looking for a happy story to fill some time? Check out the blog post about the lovely couple pictured above and their wedding.
If you can stay home and may you all stay safe!
If you would like to discussing working with me for your wedding photography, just contact me! I'd would love to plan a video/phone consultation and learn more!
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